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A Thorough List of Inspections and Reports Can Avoid Costly Mistakes

 

It’s not the sexiest part of the deal, but a lax due diligence process can spell disaster for even the most seasoned commercial real estate investor.

The short period to kick the tires between getting into contract and removing contingencies is a crucial step in any commercial real estate investment. Conducting thorough due diligence limits surprises, reduces risk, and generates invaluable insight into the opportunity. An air-tight checklist will guide you through what can at first appear to be a daunting task.

Regardless of property type or location, a comprehensive commercial real estate due diligence checklist should include the following:

 

  1. Collecting Property Information

Basic data on the property is the backbone of your due diligence. Record information like lot and building size, number of floors, unit count, property type, parking, zoning and current use.

Next, cross-check broker or seller provided information with public data and field measurements. Investigate any discrepancies vigorously, and don’t trust any piece of information that cannot be independently verified. If the broker forgot to include a mezzanine or other rentable area in the listed square footage, your price per pound just got a little juicier.

 

  1. Evaluating Building Systems

Even the most complex structures can be broken down into their component parts. Inspectors and other experts are essential to evaluating each element of a building, so tap into your network and always hire vendors experienced in dealing with local building codes.

Inspect or bring in experts to examine structural systems, electrical, plumbing, gas, heating/cooling, roof, windows, sprinklers, drainage, fire protection, elevator and any common area amenities. Understand how utilities are brought to the building and metered, not just who pays the bills.

 

  1. Conducting Inspections and Reviewing Reports

Investing in single family homes necessitates relatively few inspections, whereas adaptive reuse opportunities and large multifamily communities may require an army of vendors to descend on the property.

Experts you may need include pest inspectors, contractors, architects, engineers, electricians, plumbers, general contractors, property managers and environmental consultants. Reports you may need include a survey, Phase I or II (environmental), Property Condition Assessment (PCA), Maximum Probable Loss (MPL) and Underground Storage Tank (UST).

Don’t forget to review non-physical items like building permits, violations, court cases involving the seller and a preliminary title report. Early in my career and before I had a fully developed due diligence checklist, a 30-year old building code violation we neglected to look for popped up six months post-closing. The issue was more administrative than physical, but it delayed a refinance for several months and could have been much worse had the underlying problem been more material. We got off easy, but now won’t move forward with a deal until any legacy violations are cleared.

 

  1. Gathering Tenant Information

Most purchase agreements require that a seller disclose all legal contracts with tenants, including leases and any associated amendments or addenda. Review these carefully, tying the financial terms (rent, security deposits, utility obligations, etc…) in each lease to the rent schedule provided. Be on the lookout for an option to extend a lease at a sweetheart rate that wasn’t noted in marketing materials. We recently found one of these “hidden” options during diligence, but since the seller received several offers higher than ours after going into contract, we were faced with the tough choice of walking away or moving forward with what was now a less attractive deal.

In many cases an attorney can aid in this review at a relatively low cost.

In addition to leases, request that tenants provide an estoppel certificate to confirm lease terms, as well as a certificate of liability insurance.

 

  1. Obtaining Seller Disclosure

Required seller disclosures vary widely by property type and deal specifics, so obtain as much as is feasible without expending too much negotiating equity on non-essential items. Review historic operating statements, capital improvement schedules, service agreements, completed building permits, drawings, plans and request information related to any lawsuits that may impact a property.

 

  1. Updating Your Business Plan

It’s easy to be so focused on inspections, reports and leases that you forget to think about what happens the day after closing.

Due diligence is as much about looking for good surprises as it is bad ones. Refresh your capital improvement plan and rent projections as you find out more about the property and the neighborhood. If entitlements are a part of your business plan, learn as much as possible before your contingency period expires. Don’t be reckless with your checkbook, but spending a few thousand dollars on solid due diligence to avoid losing a few hundred thousand is as good an investment as you’ll ever make


With a built in Due Diligence Checklist, CREXi’s Closing Tracker is a tool on the CREXi platform that allows you to manage and track your closings by creating a timeline, inviting closing parties, tracking tasks, communicating amongst team members, and uploading your closing documents.

Check out CREXi’s Closing Tracker Here